Ukrainian Biodiversity Information Network
Національна мережа інформації з біорізноманіття


  1. Sign up
  2. Sign in
  3. Gallery
  4. Images
  5. My Projects
  6. Export data
  7. Edit images
  8. Identification
  10. Group edit
  11. Explore data
  12. 'Distribution' page

Experts Guideline

Hi there! If you're just getting started with UkrBIN? Check out Getting Started for some of the site's features. If you have a question about the site, please peruse the FAQ below. If you're still looking for answers, please email us at or UkrBIN group, and UkrBIN Forum.


  1. What is UkrBIN?
  2. How to Sign up on
  3. How to upload my photo-observations?
  4. How to add identification?
  5. How to add comment?
  6. How to browse species lists and totals by a region?
  7. How to get data from
  8. What is IPT?

Getting Started

Sign up

Registered users can browse, contribute and download data, learn and share their knowledge on identification, occurrence and natural history of living species.

Sign in


From main menu go to Explore data > Gallery. Select required macrotaxon (Animals, Plants... etc.) press thumbnail image or find required taxon using Search taxa - in right upper corner of the page. Recent observations and Recent comments are available from Gallery page (press more... to see all images or comments)

Preview. Magnify image

Press 'magnifier' in the upper left corner to preview enlarged image

View by species list

Press [species] for species view avoiding taxa between family and species

View by systematics

Press [systematic] for systematic view

Compare images

Press to compare two images (1). Type taxon name andfind and press Search taxa (2). Select image to compare (3)


All uploaded images are photo-observations documenting species occurrence data.

  • Make sure the object is in focus
  • Required data:
  • Locality
  • Date
  • Habitat

  • Recommendations: Add scale bar to the object. Add coordinates of the observations.

  • Images allowed for: museum specimens, alive or dead specimens, traces of animal activity.
  • Forbidden:
    • cultivated plants, pets, domestic animals and captive wild animals.
    • Expiremental organisms.
    • Scenes of hunting

    Upload images

    Preparation of images

    1. Make sure that image is sharp
    2. Crop image
    3. The longest side of the image doesn't exceed 1200 pixels

    How to crop image (here FastStone)


    Press "Upload image" from main menu, or select from "My UkrBIN"

    Select image(s) and fill data into the form

    1. Select image(s) from device
    2. Select: Country, Province (State), District (County), name of your locality
    3. Add coordinates using Map... (3а) or manually, in decimal [36.989213, 84.231474] or standard format [36°59'21.2"N 84°13'53.3"E].
      Coordinates may be measured using GPS device, mobile GPS app, e.g. Handy GPS,
      and Google Maps
    4. Select date manually or automatically (check "Use date from EXIF")
    5. If you know, select a name of the taxon, from the Search taxa field otherwithe select macrotaxon from the list: "Animals", "Plants" etc.
    6. Press "Upload"


    How to use Calendar?


    How to add coordinates while uploading

    How to add coordinates after uploading

    Menu > Explore data > Maps

    Add coordinates while editing the image

    Select image to editing

    Press "Edit" icon

    Find coordinates in Google Maps

    Add coordinates to correspinding fields

    Edit image

    Sometimes it becomes necessary to reload (overwrite) a photo that was uploaded incorrectly. For example, you need to crop extra fields, expand the photo, or upload another photo instead of the existing one.

    1. Prepare the image (on your device) which you want to upload instead of the old image

    2. Press "Edit image" icon (see under the image)

    3. Press and select a new photo from your device

    4. Press

    My Projects

    The projects document data on observations without photos and/or collection records. Any registered user can record current or past observations (from field notebooks, lab papers, museum catalogues) via single records or datasets in CSV file.
    Project has hierarchic structure as follows.

    Project1 >



    Project2 >



    Project contains one to many lists.
    Project and list name may be changed.
    List contains records or datasets in CSV file

    Menu: My UkrBIN > My Projects

    Create a Project

    Create a List

    Meanwhile, your List is empty. Fill it with records or dataset.

    Add a record to the list
    Press Add record,

    Fill the form and press . Your record has been saved! Go to the list or Observations or Map in species pofile.

    Standards and preparation of data as CSV file (Download an example)

    Table fields:


    ID from source database. [Required]


    Taxon name. [Required]


    Country name. [Required]


    Primary administrative division: Province, State etc. [Required]


    Secondary administrative division: County, District etc.


    Primary Location field.


    Secondary Location field.


    Start date of sampling.


    End of sampling date, date for time spans (e.g. long-term traps, monitoring data etc.).


    Name(s) of collector(s)/observer(s). Use "Anonymous" if not available.


    Host plant for phytophagous species or Host for parasitic speces, epiphytes etc.


    Collecting/observation method.


    Habitat description.


    Latitude. Latitude decimel (e.g. 50.1239) [Required]


    Longitude. Longitude decimel (e.g. 36.2575) [Required]


    Elevation in meters.


    Number of unsexed specimens.


    Number of males.


    Number of females.


    type specimen category: Holotype, Lectotype, etc.


    extra field for Notes.


    Museum abbreviature. (List of the museums)


    Identified by. Name of identifier


    Coordinates precision from 1 to 6: 1- GPS, 2-map/text derived coordinates, 3 - city centroid, 4- adm2 centroid, 5 - adm1 centroid, 6-country centroid. [Required]


    Literature source reference.(Author, year)


    Extra field 2.

    Add a set of records as CSV file via IPT

    IPT (Integrated Publishing Toolkit) allows uploading of dataset with multiple records into UkrBIN database. The tool automatically reads and verifies data from external file. The system alerts about errors occurred (e.g. taxa missing in internal database). If you experienced problems while uploading data via IPT please contact

    Press Import data from CSV to start uploading a dataset

    Delete list from the project

    Export data

    Any registered user who accepted Terms of use, can download raw occurrence data from UkrBIN for further scientific or educational purposes.

    Select Export data from My UkrBIN submenu. Press if you need entire dataset, otherwise find and select certain taxon in Search taxa.

    Actions with images

    Group images

    Ungroup images


    How to add Identification? Any registered user can add identification. Group experts verify identification then.
    Once signed up you are enabled to add id for your and photos of others and suggest realibility.

    Id realibility are highlited by color markers:

    red (unverified, possibly)
    yellow (most likely)
    green (verified)


    Comments are helping to communicate users to each other. Follow this 3-step instruction to add text-comment and/or photo-comments

    Group editing

    1. Select several images
    2. Scroll down
    3. Activate editing of particular parameters [checkbox]
    4. Edit parameters
    5. Save changes - press

    Explore data

    Explore Data

    Records (total number of observations)

    Species (total number of species)

    Observers (total number of observers)

    Identifiers (total number of identifiers)

    Top statistics:
    Recent submissions (50 recently submitted Observations)
    Recent Observations (50 recent Observations)
    Most observed species (top 50 most observed species)
    Recently added species (50 recently added species)


    Number of species/observations with photo

    Number of species/observations by records (without photo)

    Species Totals (Photos + Records)

    Observations Totals

    Explore data > Distribution


    Quick browse regional totals using geographical and taxon filters. Select region and taxon needed.

    Press a numder of taxa and go to checklist

    Species checklist

    Experts Guideline

    Taxon Profile

    Structure of Taxon Profile:

    1. Taxon tree Navigator. It allows quickly jump to higher taxa

    2. Taxon Name. Latin and common name(s) in English (if available)

    3. Data Tabs. Overview, Observations, Phenogram (Phenology), References, Distribution, Map

    4. Original combination (Basionym). Genus combination and spelling as in original description

    5. Synonymy. Junior synonyms, homonyms, misspellings, misidentifications, etc.

    6. Taxon tree table. Shows taxonomic position

    7. Distribution. It shows distribution for Countries (Adm1), States, Provinces Adm2) and Counties, Districts (Adm3), Native Status and Regional Protected Status

    8. Associated Taxa. It shows Biological links (herbivore-host plant) (Learn more)

    9. Identification Keys. Jump to Identification Keys (available in Russian and Ukrainian only)

    10. Similar species. List of morphologically similar species helps in identifications

    11. Taxon Editor. Click and go to Taxon Editor of this one and nested taxa

    12. List of Experts.


    Edit Reference

    1 Click (added before)
    2 click this link (number of related taxa) to open reference in edit mode
    3 open Distribution list tab
    4a select country and species
    or 4b add a list of species
    5 save

    Download Species List

    1. Click and go to Taxon Editor
    2. Click Species Tab
    3. Select and copy generated list

03.08.2020 14:52:20   Nikolai Yunakov
Online: 109 unregistered users

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